A fleet dispatcher for the owner who still drives
You added a second truck and hired a driver. Now you're running loads for two, answering their calls while you drive, and doing the books at night. Our desk takes the load searching, rate calls and check calls for every truck in the fleet. You set the rules, and you or the drivers you trust confirm every load.
Fleets of two to ten trucks pay 4% of gross per truck on our limited-time fleet rate, once the authority passes six months. No setup fee, no per-truck monthly charge, no contract.
Mixed fleets welcome. Every truck gets its own plan.
CH 02
Your fleet on one board
Add each truck, pick its equipment and type in a normal week's gross. The board prices every row with our real rules, so you can see the fleet rate kick in when you add the second truck, and see which trucks keep their own rate.
Try it with a 26 ft box truck in the mix. It stays at 7%, because the box truck and hotshot rule comes before the fleet rule. Switch the authority age to under six months and every truck moves to 7% until the authority is older.
The gross numbers are only examples. Use your own, and use a week that's normal for your fleet, not your best one. If you want to judge single loads instead of weeks, the load profitability calculator does that per trip.
CH 03
Who talks to whom, and who says yes
You, the owner
You decide who can accept loads for each truck, set the minimum rate per mile and the lanes you won't run, and get the weekly report for the whole fleet. Rate cons go to the company email you pick, never to ours.
Your drivers
They hear from the desk about pickups, appointments, check calls and anything on the road. If you allow it, they can accept loads for their own truck inside your limits. They never have to call a broker.
Our desk
We search, negotiate, set up brokers, plan reloads and run the check calls for every truck. We bring every offer to the person you named, and we never book a load without a yes from them.
This split matters more in a fleet than for one truck. When a driver and a broker settle things between themselves, owners end up with surprise reloads, missed home time and rate cons they never saw. With one desk in the middle and clear rules about who confirms what, nothing changes on your trucks without the right person knowing.
CH 04
Hiring your first driver: the paperwork that comes with it
The day your second truck goes out with someone else behind the wheel, you become an employer in the eyes of FMCSA. That brings a file you have to keep for every driver. Federal rules list what goes in it 49 CFR 391.51 General requirements for driver qualification fileseCFR (Office of the Federal Register), 2026. Checked 2026-10-10.Open the source:
- The driver's employment application.
- Motor vehicle records from each state that licensed the driver, pulled when you hire them.
- A road test certificate, or a license or certificate accepted in its place.
- A motor vehicle record pulled every year, and a note of your annual review of it.
- The driver's medical examiner's certificate, and for CDL holders, a record showing their medical certification status.
For CDL trucks, the new driver also needs a negative pre-employment drug test and a spot in your random testing program before they drive. You'll check their past drug and alcohol history with previous employers and the FMCSA Clearinghouse as well. A consortium can handle the testing side for a small fleet; our guide to DOT drug testing consortiums explains how.
Checking a driver's background before you hand them the keys is about more than compliance. It protects your insurance, your authority and your name with brokers. Our guide to the truck driver background check walks through what you can check and how.
We don't keep your driver files or run your testing program; that's the carrier's job by law. What we do is make sure every broker has the right truck, driver and insurance details for each load, so setup problems never hold up a truck.
CH 05
Mixed equipment, one desk
Small fleets rarely match. Maybe you started with a dry van, added a reefer when a customer asked, and picked up a flatbed driver who came with their own trailer. That's fine. Each truck gets loads that fit its trailer, its driver's home time and the lanes that driver knows.
What a desk adds for a mixed fleet is coordination. Two trucks shouldn't chase the same reload into the same dead market. A reefer coming back empty might take a dry load if the trailer allows it. A flatbed delivering near your reefer's pickup is a chance to swap drivers home on the same day. Those are the plans that are hard to make from the cab.
Each truck's fee is set by the same rules: 4% on the fleet rate, with 26 ft box trucks and hotshots at 7%. If one driver leaves and the fleet drops to one truck, the rate goes to 5% from the next load.
- 26 ft box truck
- Car hauler
- Dry van
- Dump truck
- Flatbed
- Hazmat and tanker
- Hotshot
- Oversize and heavy haul
- Power only
- Reefer
- Step deck
CH 06
What changes when one truck becomes two
Your time
Dispatching yourself while driving is hard. Dispatching yourself and a driver while driving is where most owners start missing calls, loads and sleep.
Your cash
Two trucks means two fuel bills, two insurance lines and payroll every week, while broker payments still come on terms. Plan the cash before the truck.
Your records
Driver files, logs for two, maintenance for two. A safety audit looks at all of it, and one messy truck reflects on the whole company.
Your rate
With us, two trucks past six months moves you from 5% to the 4% fleet rate on every truck that qualifies.
Running two drivers in one truck instead? That's a different setup with its own hours rules. See our page on team driver dispatch. And for the full price list across every truck type, read what our dispatch costs.
Growing past ten trucks? Talk to us anyway. The desk is built for fleets of one to ten, and we'll be straight with you about whether we're the right fit as you grow.
Selling a truck or parking one for the season? Tell us and we take it off the board from the next load; nothing is charged for a truck that doesn't haul. The agreement covers the company, not each truck, so adding or removing a truck never means new paperwork with us. The whole agreement stays month to month, with 30 days notice if you ever want to stop.
CH 07
Set the rules once, and the desk follows them
EXAMPLE A fleet rule sheet
- Who confirms: owner for trucks 1 and 2; the driver of truck 3 can accept loads for their own truck.
- Rate floor: no loads under the all-in rate per mile you set for each truck, counting deadhead.
- Home time: truck 1 home every Friday night; truck 2 out up to 10 days; truck 3 home on weekends.
- No-go list: no New York City deliveries, no brokers on our do-not-use list, no hazmat on truck 2.
- Weekend loads: only with the driver's yes.
- Reports: one fleet report to the owner every Monday, with each truck broken out.
Write yours on the onboarding call. Change it any time with a text.
A written rule sheet does two things. It keeps the desk from wasting your time on offers you'd never take, and it lets your drivers work without calling you about every small decision. Owners who skip it usually end up as the bottleneck again, just with a dispatcher waiting on them instead of a broker.
How a fleet week gets planned
Planning several trucks is different from planning one. We stagger home time, so not every truck comes off the road on the same day and leaves a week of dead Mondays. We look at where each truck will deliver before we book its next load, so two of your trucks don't end up competing for the same reload. And when one truck has a slow week, we look for a lane another truck can share to keep both moving.
At the end of the week, you get a fleet report: gross, loaded and empty miles, rate per mile and fees for each truck, plus the lanes that paid best. It is the fastest way to spot a truck that is running a lot of miles for little money.
CH 08
Small fleet dispatch questions
CH 01How much does outsourced fleet dispatch cost?
Fleets of two or more trucks with authority older than six months pay 4% of gross per truck on our limited-time fleet rate. Box trucks and hotshots stay at 7%, and a fleet whose authority is under six months pays 7% until it passes that mark. No setup fee, no per-truck monthly charge and nothing on trucks that sit.
CH 02Who confirms loads, me or my drivers?
You decide. Some owners want every offer to come to them; others let a trusted driver accept loads for their own truck inside limits the owner sets, like minimum rate per mile or home time. Either way, we write down who can say yes for each truck, and the rate con goes to the company email you choose.
CH 03Do you talk to my drivers directly?
Yes, for the day-to-day: pickup details, check calls, delivery updates and any problems on the road. Your drivers don't need to call brokers. Anything that changes money or schedule, like a new load, a rate change or a reroute, goes to whoever you named as the decision maker for that truck.
CH 04Can you dispatch mixed equipment in one fleet?
Yes. A fleet with a dry van, two reefers and a flatbed is normal for us. Each truck gets loads that fit its trailer, its driver's home time and its lanes. The fee is set per truck by the same rules, so a 26 ft box truck in a mixed fleet keeps the box truck rate.
CH 05What do I need to hire my first driver?
A driver qualification file with the application, motor vehicle records, road test or equivalent, annual review and medical certificate, plus the driver in your drug and alcohol program if the truck needs a CDL. You also need to check the driver's history with previous employers and the Clearinghouse. Get it set up before the first trip.
CH 06Do you work nights and weekends for fleets?
Yes. Trucks don't stop at five on Friday, so the desk doesn't either. A load that falls through on Saturday, a breakdown at night or a driver who needs a reload on Sunday all get an answer. You can also set quiet hours for yourself, so only urgent calls reach you.
One desk for every truck in your fleet
Tell us how many trucks you run and what they pull. We'll set up who confirms loads for each one, and start working your lanes.